Marketing and Administrative Coordinator

1 month ago
Job ID
# of Openings


The Marketing and Administrative Coordinator is responsible for the development and implementation of the property-specific marketing plan, with emphasis on tenant and community relations, social media promotions and special events, and is responsible for assisting the General Manager in all aspects of the day to day operations of the shopping center.


  • Assists in the preparation and tracking of the marketing budget, specifically the special events plan, budget, and promotions calendar
  • Attends community, merchant, staff and client meetings when necessary
  • Coordinates the execution of advertising and communications programming
  • Oversee and coordinate center events, event responsibilities include communication and negotiations with event participants, developing contracts, facilitating event implementation and on-site supervision of center events
  • Assists with the development and distribution of press releases and in maintaining current media contacts
  • Works with the property management teams on tenant relations programming
  • Assists in providing direction for assigned center holiday décor and seasonal programming
  • Coordinates in-center signage and merchant advertising programs and updates of select center collateral.
  • Collects information and/or prepares a variety of ongoing administrative reports
  • Classifies, sorts, copies and files correspondence, records and other documents
  • Performs special projects as assigned by the Property Manager/Regional Marketing Director
  • Answers inquiries concerning activities/operations of the office, company, marketing department, vendors, merchants, and others
  • Opens, sorts, reviews and distributes mail and prepares responses to routine inquiries related to the marketing department and assigned center
  • Improves process related to above duties and responsibilities
  • Establishes, maintains and revises record keeping and filing systems
  • Maintains computer files and keeps tenant and vendor contact lists up to date
  • Maintains tenant and vendor insurance records. Review tenant and vendor insurance certificates for accuracy.
  • The above listing represents the general duties considered essential functions of the job and is not to be considered a detailed description of all the work requirements that may be inherent in the position.


  • Bachelor’s Degree (B.A) preferably in Marketing/Communications or Management
  • Two years related Marketing/Communication, Social Media and/or Event planning experience
  • Experience within the Commercial Real Estate industry preferred
  • Experience with strategic planning and special event execution


Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Sitting: 35%
  • Standing: 30%
  • Walking: 35%
  • Lifting: up to 25lbs.


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